|Time Managment Information||
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Are You Really Swamped or Just Disorganized
"Time is what we need the most and what we use the least." Benjamin Franklin
I asked a potential client if he had received my e-mail sent out four days ago. He replied, "I've been swamped." When we visited at his office, I had the opportunity to meet one of the most stressed out and over-loaded people I'd seen for a long time. And most of it was his own doing! Of course he took a while to accept that fact until I showed him just a couple of things he did during our meeting which caused his problem.
About ten minutes into the meeting, his administrative assistant walked in and asked him to remind his friend at Kiwanis the next day to return the PowerPoint projector because they'll need it for the 3pm meeting on Friday. He said, "Sure", asked her about something else - which developed into a four-minute conversation - apologized to me, and tried to remember what he was saying before the interruption. He answered his phone three times, and agreed later that he didn't need to take the calls right there and then. It was just a habit.
So, instead of planning the customer service seminar we'd discussed, we decided to postpone it in favor of a workshop on managing time and stress. You can't give great customer service if you're not managing your time effectively.
What are some time stealers, and what can you do about them?
1. Playing it by ear - without a plan. If you start out your day at the office or the factory not knowing the first thing you're going to do, you are setting yourself up to have your time pre-empted by others. Take a few minutes at the end of your day to determine the three or four priority actions to be taken next day. Firm up the one you're going to start with - and make it one that is high priority.
2. Procrastination We tend to put off doing those things we know are important but are not exciting enough to get us motivated. Visualize the expected result from doing something important that you've been putting off. This morning, starting at 7am I decided to follow my own advice about procrastination, and I spent a very profitable hour and a half re-organizing the scattered files in my office into the filing cabinet - to free up desk space and reduce the tension that often comes from having many objects of work in your line of vision.
3. Activity versus Action. Do you spend more time involved in activities than in action? It happens often when I'm writing. While searching for background material, I often get sidetracked by an interesting piece of information or another article. Other "activities" might include watching TV, reading a trade magazine, talking on the telephone about nothing in particular, surfing the Net, or reading the mail - especially junk mail.
The only way to control this is to stay focused. I have a sign in my office that says "I MUST DO THE MOST PRODUCTIVE THING POSSIBLE AT EVERY GIVEN MOMENT." I got this idea from the sales trainer and motivational speaker, Tommy Hopkins.It helps.
Learn to say NO! People avoid saying NO because they don't want to offend, they're afraid of letting someone down, or they're worried what others might think about them. Try this:
a. Say firmly and without hesitation, "I'm sorry I can't do (whatever they're asking you to do) today."
b. Give a reason, "because I'm working on this project which has to be finished before Friday"
c. Offer an alternative, "You may want to check with Stephanie, I think she's got some free time this week, now that the budget is finished.
John Madden is an international speaker, trainer, and author of "Leap, Don't Sleep" (How to get different results by doing something different). He specializes in customer service, coaching skills for managers, stress management through humor, creative problem solving, and interpersonal skills. You can reach him at 316-689-6932 or 1-800-301-2924; email at john@LeapDontSleep.com; web site: http://www.LeapDontSleep.com
Time Management - Google News
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Time Management - Honor Your Time and Energy
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A Fatal Mistake that Can Cost You Your Business ? And More
Whether you're a new business owner or if you have been running your business for several years, one of the biggest challenges you face at one point in time or another is overwhelm and imbalance.How many nights have you dragged your weary body to bed only to lie awake for hours with nagging thoughts of what you haven't done or don't have answers to?How many of your children's' ball games and school functions were missed because you had business commitments?How many evenings did your partner spend alone because you were burning the midnight oil by speaking on the telephone or hovering over your keyboard, workbench or reference materials?Was this because you loved what you were doing so much that nothing else mattered, or was it because you felt you had to do everything alone?One of the biggest mistakes small and home-based business owners make is assuming they have to become the chief, cook and bottle washer and perform all of their related tasks flawlessly and concurrently.
Benefits of Speed Reading
In this digital age, the importance of being able to absorb information quickly and efficiently is more pronounced than ever. For me, I get tonnes of information every single day.
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Many organisations view time management training as something they'll spend their money on, only if they have to. Usually when pruning the company or department budget, training is often the first area that gets the chop.
Is the Goal to Reach the Goal?
In this fast and crazy world, we want to multi-task at every given moment. After all, how else can we accomplish all that needs to be done in only 24 hours? We've been taught that if we reach all of our goals in a day, week, month, or year, we are successful.
Time: Do You Spend it or Invest it?
Time is our greatest and most precious asset. Time is the great equalizer of all us human beings.
Time Management for Sales Pros
According to a Miller Heiman 2003 Sales Effectiveness Study, over 60% of sales organizations are being pushed to increase results with reduced budgets and fewer salespeople compared to last yearWhether you are a sales rep or a sales manager this information is probably not a surprise to you. Simply put, the current business climate demands you work smarter and not harder.
Time and Life, Bit by Bit
Looking out through my picture window during a recent winter storm, I felt like I was in a giant snow globe. Big, fluffy snowflakes were falling, covering everything with a nice wintry blanket.
7 Tips for Being Your Best Time Master
It is not enough if you are busy. The question is, "What are you busy about?" - Henry David ThoreauWith our to-do lists ever-growing, assigning tasks to our calendars can be a simple way to manage time and reduce stress.
What does it mean to practice self care? It's creating a space and a healthy mind and body to support you in being the best you can be. If your space is filled with chaos, drama, disorganization, sadness and negativity then greatness cannot easily occur.
Webmaster or Web Slave? Time Saving Tips for Cyberpreneurs
Time is money in your online business, just as in the offline business world.Problem is, the typical Internet entrepreneur is in a race against time: Often snowed under with many things to do, trying to achieve maximum results (income) within the precious, very limited time available.
Do You Have The Time?
Show me, O Lord, my life's end and the number of my days; let me know how fleeting is my life. Psalms 39:4.
It's Not The Same Old Routine
We are constantly inundated with routine (often boring!) tasks around the house. This can cause major frustration because many of us don't do them efficiently, and most of us fail to complete our entire list of chores! You may take comfort in comment from a commiserating colleague: "A creative mind always has more ideas than the physical body is able to carry out.
Desktop Management Boosts Productivity
Many of us spend long hours at our desk. To assist make the most of every day we need to focus on creating an environment condusive to work.
Looking At Time With A Capital T
I keep a fossil on my desk at all times. Whenever I feel rushed or find myself creating a sense of urgency, I pick up the fossil and caress its polished surface.
Dont Forget To Take Time Out For You!
As mothers we play so many different roles and most of us don't take time off that we deserve. Just think about it we play doctor, cook, chauffeur, teacher, lawyer, and the occasional referee as well.
Winning The Fight Between You And The Clock
"Slaves to the clock" was the cover story in the March issue of CEO magazine."You can never out work a problem, you have to out think it.
10 Time-Saving Calendar & Scheduling Tips
Nowhere is the line drawn more clearly between 'Industrial brains' and 'Electronic brains' than when it comes to the way people prefer to keep and use their calendars. These scheduling tips will really make your calendar talk to you, whether you use a packaged set, print out a computer calendar because you like the paper 'view' for better planning, or you synchronize your Personal Digital Assistant (PDA) with your laptop and office computer and it never hits paper.
Sharpen The Saw
Sometime ago, my lovely wife woke me up in the middle of the night and said, 'Dayo, you know what? I feel neglected.' I was speechless.
Overcome Procrastination - Discover ways to get more done in less time
So What Then Is The Opposite Of Procrastination? Urgency is the opposite of procrastination. When we have a sense of urgency to get things done, we do them.
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